How To Set Up Timezone Aware Online Scheduling That Actually Works
Published by ZoomScheduler Team
Tired of no-shows because someone misread the timezone? Learn a practical, step-by-step way to set up timezone aware online scheduling that works globally without the headaches.
If you have customers or teammates in more than one city, you have timezone pain. Missed demos. Clients joining an hour early. That awkward moment when you realize you booked for 3 a.m. your time. Timezone aware online scheduling fixes this, but only if you set it up properly. So I’ll walk you through exactly how to do that, step by step, without turning into a calendar engineer. Table of Contents Key benefits and advantages explained 1. Step 1: Decide what timezone aware success looks like for your team 2. Step 2: Configure calendars and ZoomScheduler for automatic timezone handling 3. Step 3: Design booking pages that explain timezones clearly to clients Key Takeaways Area | What To Calendar settings : Lock correct home timezone and enable automatic conversion. Prevents invisible 1-hour shifts during daylight saving changes Scheduling tool : Use timezone aware online scheduling with clear labels. Clients see times in their own timezone, not yours Testing : Book test meetings from 2 to 3 test timezones. Catches misconfigurations before real customers are affected 1. Step 1: Decide what timezone aware success looks like for your team Step-by-step guide for best results Before you touch any settings, you need a simple definition of success. For timezone aware online scheduling, I usually say: everyone sees the right time in their own timezone, nobody has to do mental math, and no one gets surprised by daylight saving changes. If you keep that standard in mind, every later decision becomes easier. Now, decide whose timezone is the reference. For most teams, it is either the company headquarters timezone or the individual host’s calendar timezone. Personally, I prefer using each host’s calendar timezone because it respects people’s work hours and avoids accidental 6 a.m. bookings. But if you have a strict service window, HQ time can work better. Write down three constraints: the earliest and latest local time anyone is allowed to be booked, which days of the week you a
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